Martin Horn COVID-19 Policy 

At Martin Horn, the health and safety of our partners, team members, and community always comes first. It is this belief that continues to guide our actions, as we navigate the quickly evolving Coronavirus (COVID-19) pandemic. Martin Horn is closely monitoring guidance from the Centers for Disease Control (CDC), World Health Organization (WHO), and other government (federal and local) entities in real-time to inform operational decisions that safeguard the well-being of our partners and team members, alike. 

Due to the rapidly evolving landscape of this pandemic, this policy is subject (and likely) to change.

Policy Sections:




This policy is to provide guidance in how Martin Horn is dealing with the COVID-19 pandemic. All individuals and entities involved in our work are kindly requested to follow all these rules diligently, in order to sustain a healthy and safe workplace.  


Basic Description of Virus: 

COVID-19 is a respiratory illness that can spread from person to person. People may be sick with the virus for 1 to 14 days before developing symptoms. The most common symptoms of coronavirus disease (COVID-19) are fever, fatigue, and dry cough. Most people (about 80%) recover from the disease without needing specialized treatment. More rarely, the disease can be serious and even fatal. People over sixty years old, and people with other medical conditions (such as asthma, diabetes, or heart disease), are more vulnerable to becoming severely ill. 


Martin Horn’s COVID-19 Policy:  


Partners, Clients & Community Members

A Note to Partners, Clients and Community Members:   

At Martin Horn, our clients and our community have always been at the center of all we do. Your health and safety are of utmost importance as we continue to navigate through this difficult time. We will continue to closely monitor the situation and provide updates as necessary.  

Partners & Clients 

What about my project? 

For up-to-date information on how your project is affected by the COVID-19 pandemic, please contact your project manager.  

Community Members 

What resources do I have?* 

We are so proud to live in a community that has banded together to help one another. We have compiled a list of resources, with the help of the University of Virginia and other local organizations, which can be found in the PDF linked (HERE). 

*Martin Horn is NOT a healthcare provider. Only a qualified healthcare provider can provide you with medical advice.  



A Note to Employees:   

We are all leaders of this organization and responsible for carrying out our mission and values. As such, we are committed to transparency.  If you are uncomfortable with your risk of exposure, please contact the office, where we can hear and discuss your concerns further. If you believe a coworker is acting irresponsibly, show them how they can do better. If the behavior repeats, contact a member of the office/management team. As always, we will treat all private health information with respect, precaution and discretion. This policy is subject to change. If changes are made, you will be notified by email. Please be vigilant in checking the most up-to-date version of this policy. 


General Guidelines 

It is our responsibility as team members and community members to reduce the spread of COVID-19. In order to do that, we have enacted the following policies and guidelines:
    • Stay home if you are sick, except to seek medical care
      • Employees who have symptoms (i.e., fever, cough, or shortness of breath) should notify a member of the office/management staff promptly and stay home. 
      • When seeking medical care, reach out to medical staff to find out their organization’s policies about scheduling and in-person visits. 
      • If an employee is confirmed to have COVID-19 infection, Martin Horn will inform all employees of possible exposure to COVID-19 in the workplace.
    • Supervisors should ask the following questions to all employees prior to entering the jobsite. If they answer “yes” to any, they should be asked to leave the jobsite immediately. Anyone asked to leave should not return to work until 24-hours after they are free from a fever or signs of a fever without the use of fever-reducing medication. 
      • Have you, or anyone in your family, been in contact with a person that is in the process of being tested for COVID-19?  
      • Have you, or anyone in your family traveled outside of the United States within the last two weeks? 
      • Have you been medically directed to self-quarantine due to possible exposure to COVID-19? 
      • Are you having trouble breathing or have you had flu-like symptoms within the past 48 hours, including: fever, cough, shortness of breath, sore throat, runny/stuffy nose, body aches, chills, or fatigue?
    • Inform your supervisor if you have a sick family member at home with COVID-19. Learn what to do if someone in your house is sick
    • Practice hygienicpreventative measures. 
      • Wash your hands often with soap and water for at least 20 seconds.  
      • If soap and water are not available, use hand sanitizer with at least 60% alcohol. 
      • Avoid touching your eyes, nose, and mouth with unwashed hands. 
          • For increased awareness about touching the face, some have suggested wearing a bandana or scarf, as well as glasses or safety goggles. These will not prevent the spread of the virus themselves but will help prevent you from touching your face. 
      • Cover your mouth and nose with a tissue when you cough or sneeze, or use the inside of your elbow.  
          • Throw used tissues in the trash and immediately wash hands with soap and water for at least 20 seconds. If soap and water are not available, use a hand sanitizer containing at least 60% alcohol.  
          • Learn more about coughing and sneezing etiquette on the CDC website.  
      • Clean AND disinfect frequently touched objects and surfaces such as workstations, tools, ladders, equipment, keyboards, telephones, handrails, and doorknobs.  
          • Dirty surfaces can be cleaned with soap and water prior to disinfection.  
          • To disinfect, use products that meet EPA’s criteria , the cause of COVID-19, and are appropriate for the surface.  
      • Avoid using other employees’ phones, desks, offices, or other work tools and equipment, when possible.  
          • If necessary, clean and disinfect them before and after use.
    • Practice social distancing by avoiding large gatherings  (Centers for Disease Control and Prevention CDC recommends  to avoid  gatherings of more than ten people)  and maintaining distance (approximately 6 feet or 2 meters) from others when possible. 
      • Social distancing is implemented by state and local health authorities. Social distancing means avoiding large gatherings and maintaining 6 feet of space between you and others.  
      • Meetings should be held virtually/online as much as possible. 
      • All company travel (outside of to and from job sites and office) is suspended until further notice.
      • Maintain a healthy work environment: See the guidelines below. 




Feeling Sick? 


Employees who have symptoms (i.e., fever, cough, or shortness of breath) should notify the a member of office/management staff promptly and stay home.  

  • Sick employees should follow the steps in this policy on preventing the spread of COVID-19. 
  • Employees should not return to work until the criteria to discontinue home isolation are met, in consultation with healthcare providers and state and local health departments.  
  • Employees who appear to have symptoms  (i.e., fever, cough, or shortness of breath) upon arrival at work or who become sick during the day should immediately be separated from other employees, customers, and visitors and sent home.  
  • If a sick employee is suspected or confirmed to have COVID-19, Martin Horn will follow the CDC cleaning and disinfection recommendations.

A note on family members  

  • Employees who are well but who have a sick family member at home with COVID-19 should notify their supervisor and follow CDC recommended precautions.

Monitor Your Symptoms: 

  • Common symptoms of COVID-19 include fever, cough, and shortness of breath. 
  • Monitor your temperature by using an at-home thermometer.

When to Seek Medical Attention*: 

If you develop emergency warning signs for COVID-19 get medical attention immediately. Emergency warning signs include:  

  • Trouble breathing  
  • Persistent pain or pressure in the chest  
  • New confusion or inability to arouse 
  • Bluish lips or face  

*This list is not all inclusive. Please consult your medical provider for any other symptoms that are severe or concerning.  

Call 911 if you have a medical emergency:  

  • If you have a medical emergency and need to call 911, notify the operator that you have or think you might have, COVID-19.  
  • If possible, put on a facemask before medical help arrives. 

When Seeking Medical Attention: 

  • If you are having trouble breathing, seek medical attention, but call first.   
    • Call your doctor or emergency room before going in and tell them your symptoms. They will likely conduct a phone screening and give you the best next steps. 
  • Wear a facemask. 
    • If available, put on a facemask before you enter the building. If you can’t put on a facemask, cover your coughs and sneezes. Try to stay at least 6 feet away from other people. This will help protect the people in the office or waiting room.  
  • Follow care instructions from your healthcare provider and local health department. 
    • Your local health authorities may give instructions on checking your symptoms and reporting information.  


Staying Home?

If it is imperative you stay home, please contact General Superintendent & Safety Director, Pam Haney, or another member of office/management staff, and explain why you are absent. The US Government is providing businesses like ours with solutions to cover employees who are affected by the pandemic. The only way this can work, however, is if employees communicate effectively, and in a timely manner. 

How to Discontinue Home Isolation: 

People with COVID-19 who have stayed home (self-isolated) can stop home isolation under the following conditions:   

  • If you will be tested to determine if you are still contagious, you can leave home after these three things have happened:   
    • You no longer have a fever (without the use of medicine that reduces fevers). 
    • Other symptoms have improved (for example, when your cough or shortness of breath have improved). 
    • You received two negative tests in a row, 24 hours apart. Your doctor will follow CDC guidelines.  
  • If you will not have a test to determine if you are still contagious, you can leave home after these three things have happened:  
    • You have had no fever for at least 72 hours (that is three full days of no fever without the use of medicine that reduces fevers). 
    • Other symptoms have improved (for example, when your cough or shortness of breath have improved).
    • At least 7 days have passed since your symptoms first appeared. 


Working from Home?

Office employees who can, should work from home. All regularly scheduled meetings will be held on time and should be attended by all team members who would normally attend (unless notified otherwise). Our investment in the industry’s technology will aid in this transition. If you have concerns about being unable to perform your typical duties due to software or hardware issues, it is your responsibility to contact management immediately, who will help you find a solution.

Additional Resources:


For More Information on Potential Exposure and Risk Mitigation: 

  • See OSHA COVID-19 webpage for more information on how to protect yourself from potential exposures and guidance, including steps to take for jobs according to exposure risk.